> ## Documentation Index > Fetch the complete documentation index at: https://learn.nexudus.com/llms.txt > Use this file to discover all available pages before exploring further. # NexBoard > Put a tablet beside each resource to display live availability, let customers book meeting rooms, desks, and studios themselves, and extend or cancel existing bookings. ## Overview **NexBoard** turns a tablet into a booking station for a specific resource. Place one next to a meeting room, desk, or studio and customers can see whether it's free, book it on the spot, extend a booking, or cancel — no front-desk involvement. NexBoard home screen showing live availability ## How it works * One tablet per resource (or per unit within a multi-unit resource). * The tablet shows the resource's **live availability** using real-time updates (SignalR), so the display is always current. * Bookings flow straight into Nexudus, keeping the calendar, floor plan, and reports in sync. ## Home screen Once a resource is assigned to the tablet, the home screen shows: * **Resource name and type** — e.g. "Meeting Room A · Meeting Room". * **Current status** — available, booked, or in maintenance. * **Nearest booking** — who has the next booking and when it ends. * **Availability timeline** — a visual strip showing upcoming bookings for the day. * **Multi-unit availability** — for resources with multiple units (e.g. a 10-desk hot-desking area), shows how many units are free. * **Last cleaned** — when the resource was last marked as cleaned (if enabled). * **Standby display** — when idle, the tablet shows a branded background image with the resource name, clock, and status. Tapping wakes it to the booking interface. ## Booking flow 1. **Select a time slot** — tap an available slot on the timeline or use the time picker. 2. **Identify yourself** — scan your member QR ID from the space's app, or sign in with your Members Portal credentials. 3. **Confirm the booking** — review the time, duration, and any pricing. 4. **Pay upfront** (if required) — some resources require payment before the booking is confirmed. See [payment requirements](#payment-requirements) below. 5. **Confirmation** — a confirmation screen shows the booking details. ### Extending a booking If you're currently in a booking, the home screen offers an **extend** option. You can add time to your existing booking subject to availability. ### Cancelling a booking Bookings can be cancelled from the tablet, subject to your cancellation policy. ## Resource restrictions Certain resources can be restricted: * **Members only** — only subscribers can book. * **Contacts only** — only non-member customers can book. * **Specific teams** — only members of designated teams can book. * **Specific business** — only customers with a particular home location can book. Restricted resources show a notice explaining who can book and how to gain access. ## Payment requirements Depending on your booking settings: * **Cancel unpaid bookings** — if enabled, bookings that aren't paid within a set period are automatically cancelled. The tablet prompts for upfront payment. * **Credit balance required** — if enabled, the customer must have sufficient credit to book. Insufficient credit blocks the booking. * **Confirmation required** — some resources require admin confirmation before a booking is finalised. ## Multi-unit resources For resources with multiple identical units (e.g. a row of hot desks): * The tablet can represent the **whole resource** (showing "7 of 10 desks available") or a **specific unit** (showing "Desk 3 — available"). * Unit assignment is done in the Admin Panel. * When a specific unit is assigned, the tablet only shows that unit's availability. ## Floor plan integration NexBoard integrates with the floor plan: * Resources mapped to the floor plan show their position. * Desk-level granularity for hot-desking areas. * Real-time colour-coded status on the floor plan mirrors what's shown on the tablet. ## Member login Members can identify themselves on the tablet by scanning their member QR ID (from the space's app) or signing in with their Members Portal credentials — the same ones they use online. ## Beacon triggers NexBoard supports **iBeacon** triggers: * Walk up to the tablet with your Passport app and it can detect your proximity via BLE beacon, speeding up identification. ## Standby display When the tablet is idle (no touch for \~20 seconds), it transitions to a **standby display**: * Branded background image (configured per resource). * Resource name and type. * Live clock. * Current status (available/booked). * Nearest booking info. Any tap returns to the interactive booking interface. ## How to set up Purchase a tablet that meets the [device requirements](/apps/device-requirements), and disable auto-lock so the screen stays on. In the Admin Panel, link the tablet to the resource it represents. You need a full unrestricted admin, or a restricted admin with the [NexBoard role](/apps/user-roles). Set the standby background image, visibility of the "last cleaned" timestamp, and any resource-specific messaging. ## Settings Configure NexBoard from its settings page in the Admin Panel: * **Resource assignment** — which resource (and unit, if applicable) the tablet represents. * **Standby image** — background photo shown when idle. * **Show last cleaned** — display the last-cleaned timestamp on the home screen. * **Booking interval** — minimum booking increment (e.g. 30-minute slots). * **Multi-day bookings** — allow bookings that span midnight. * **Show booker name** — display the customer's name on the availability feed. * **Branding** — colours, fonts, and location name. ## Related * [Nexudus apps](/apps/overview) * [Resources](/platform/billing/resources) — the bookable items NexBoard controls * [Floor plans](/platform/billing/floor-plans) — spatial layout and desk assignment * [Device requirements](/apps/device-requirements) * [App user roles](/apps/user-roles) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.