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Overview

NexEvents turns a tablet into an event checkpoint. At the door of an event, staff or attendees check in and out against the day’s registrations — no paper lists, no manual counting. NexEvents mode selection

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Two modes

When the tablet opens, you choose how to use it:

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Self-service mode

Designed for attendees to check themselves in:
  1. The home screen lists today’s events for the location.
  2. The attendee taps their event.
  3. They check in by scanning their ticket QR code or entering their PIN code.
  4. A confirmation screen shows their check-in status.
This mode is ideal for larger events where you don’t want a queue at the door.

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Hosted mode

Designed for staff to manage check-in on behalf of attendees:
  1. The home screen lists today’s events for the location.
  2. Staff select the event they’re hosting to see the full attendee list.
  3. Attendees are checked in by scanning their ticket QR code, or by finding them in the searchable list and tapping their name.
  4. A live counter shows how many attendees have checked in against the event’s capacity. Useful for smaller events, VIP arrivals, or when attendees need assistance.

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Checking in attendees

Attendees are checked in by:
  • Ticket QR code scan — self-service mode, using the tablet’s camera.
  • PIN code — entered on the tablet keypad (self-service mode).
  • Name search — staff type a name to find the attendee, then check them in manually (hosted mode).
Once verified, the check-in is recorded and reflected in:
  • Event attendance reports in the Admin Panel.
  • Capacity figures for the event.
  • The attendee’s own record in the Members Portal.

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Event details

In hosted mode, selecting an event shows:
  • Event name, time, and venue.
  • Checked-in count against the event’s capacity.
  • A scan ticket option to check people in by QR code.
  • The full attendee list (searchable by name) with individual check-in/out actions.

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How to set up

1

Prepare the tablet

Use a tablet that meets the device requirements and disable auto-lock.
2

Activate the app

In the Admin Panel, activate NexEvents for the location(s) where you’ll run it. You need a full unrestricted admin.
3

Point it at your events

Events are loaded automatically based on the location and date. No manual event selection is needed — the tablet shows whatever is scheduled for that day at that location.

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Settings

Adjust from the NexEvents settings page in the Admin Panel:
  • Branding — colours, banner image, and location name.
  • Check-in behaviour — which identification methods are available (QR code, PIN).
Events themselves are managed in the Admin Panel — the tablet automatically shows whatever is scheduled for that day at its location.