NexBoard

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Overview

NexBoard turns a tablet into a booking station for a specific resource. Place one next to a meeting room, desk, or studio and customers can see whether it’s free, book it on the spot, extend a booking, or cancel — no front-desk involvement.

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How it works

• One tablet per resource (or per unit within a multi-unit resource).
• The tablet shows the resource’s live availability using real-time updates (SignalR), so the display is always current.
• Bookings flow straight into Nexudus, keeping the calendar, floor plan, and reports in sync.

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Home screen

Once a resource is assigned to the tablet, the home screen shows:

• Resource name and type — e.g. “Meeting Room A · Meeting Room”.
• Current status — available, booked, or in maintenance.
• Nearest booking — who has the next booking and when it ends.
• Availability timeline — a visual strip showing upcoming bookings for the day.
• Multi-unit availability — for resources with multiple units (e.g. a 10-desk hot-desking area), shows how many units are free.
• Last cleaned — when the resource was last marked as cleaned (if enabled).
• Standby display — when idle, the tablet shows a branded background image with the resource name, clock, and status. Tapping wakes it to the booking interface.

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Booking flow

1. Select a time slot — tap an available slot on the timeline or use the time picker.
2. Identify yourself — scan your member QR ID from the space’s app, or sign in with your Members Portal credentials.
3. Confirm the booking — review the time, duration, and any pricing.
4. Pay upfront (if required) — some resources require payment before the booking is confirmed. See payment requirements below.
5. Confirmation — a confirmation screen shows the booking details.

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Extending a booking

If you’re currently in a booking, the home screen offers an extend option. You can add time to your existing booking subject to availability.

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Cancelling a booking

Bookings can be cancelled from the tablet, subject to your cancellation policy.

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Resource restrictions

Certain resources can be restricted:

• Members only — only subscribers can book.
• Contacts only — only non-member customers can book.
• Specific teams — only members of designated teams can book.
• Specific business — only customers with a particular home location can book.

Restricted resources show a notice explaining who can book and how to gain access.

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Payment requirements

Depending on your booking settings:

• Cancel unpaid bookings — if enabled, bookings that aren’t paid within a set period are automatically cancelled. The tablet prompts for upfront payment.
• Credit balance required — if enabled, the customer must have sufficient credit to book. Insufficient credit blocks the booking.
• Confirmation required — some resources require admin confirmation before a booking is finalised.

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Multi-unit resources

For resources with multiple identical units (e.g. a row of hot desks):

• The tablet can represent the whole resource (showing “7 of 10 desks available”) or a specific unit (showing “Desk 3 — available”).
• Unit assignment is done in the Admin Panel.
• When a specific unit is assigned, the tablet only shows that unit’s availability.

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Floor plan integration

NexBoard integrates with the floor plan:

• Resources mapped to the floor plan show their position.
• Desk-level granularity for hot-desking areas.
• Real-time colour-coded status on the floor plan mirrors what’s shown on the tablet.

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Member login

Members can identify themselves on the tablet by scanning their member QR ID (from the space’s app) or signing in with their Members Portal credentials — the same ones they use online.

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Beacon triggers

NexBoard supports iBeacon triggers:

• Walk up to the tablet with your Passport app and it can detect your proximity via BLE beacon, speeding up identification.

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Standby display

When the tablet is idle (no touch for ~20 seconds), it transitions to a standby display:

• Branded background image (configured per resource).
• Resource name and type.
• Live clock.
• Current status (available/booked).
• Nearest booking info.

Any tap returns to the interactive booking interface.

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How to set up

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Settings

Configure NexBoard from its settings page in the Admin Panel:

• Resource assignment — which resource (and unit, if applicable) the tablet represents.
• Standby image — background photo shown when idle.
• Show last cleaned — display the last-cleaned timestamp on the home screen.
• Booking interval — minimum booking increment (e.g. 30-minute slots).
• Multi-day bookings — allow bookings that span midnight.
• Show booker name — display the customer’s name on the availability feed.
• Branding — colours, fonts, and location name.

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Related

• Nexudus apps
• Resources — the bookable items NexBoard controls
• Floor plans — spatial layout and desk assignment
• Device requirements
• App user roles