Multi-Location Management

Documentation Index

Fetch the complete documentation index at: https://learn.nexudus.com/llms.txt

Use this file to discover all available pages before exploring further.

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Overview

If you operate more than one coworking space, Nexudus lets you manage all your locations from a single account. You can switch between locations, share plans and products across spaces, and give your members access to multiple sites — all without duplicating configuration.

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Key concepts

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Locations

Each physical space you manage is set up as a separate location in Nexudus. Every location has its own:

• Address and contact details
• Operating hours
• Resources and pricing
• Members Portal (with its own branding and domain)
• Currency and tax settings
• Access control configuration

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Networks

Locations can be grouped into a network. A network is a collection of related locations — for example, all spaces belonging to the same brand or managed by the same team. Networks enable:

• Shared plans and products across locations
• Cross-location member access
• Consolidated reporting
• Centralized user management

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Switching between locations

Use the location selector in the Dashboard header to switch between your spaces. When you select a location:

• The sidebar shows data specific to that location (members, bookings, invoices, etc.)
• Reports and analytics reflect the selected location
• New records you create are associated with that location

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Sharing plans and products

You can configure plans and products to be available at a single location or across multiple locations in your network:

• Single-location plans — pricing and benefits apply only to one space.
• Multi-location plans — members on these plans can book resources or access multiple locations depending on the plan configuration.

This is useful when you want to offer flexible memberships that let members work from any of your spaces.

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Cross-location member access

When a customer is registered at multiple locations (or has a network-wide plan):

• They can book resources at any location included in their plan.
• Their profile and contract history are visible from any location they belong to.
• Billing can be centralized or handled per location, depending on your setup.

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How members appear across locations

• A member at Location A who also has access to Location B will appear in both locations’ member lists.
• Their contract and billing are tied to the location where the contract was created.
• Check-in data and booking history are recorded per location.

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Managing users across locations

Dashboard users (your staff) can be restricted to specific locations:

• A user assigned to Location A only will not see data from Location B.
• A user with network-wide access can switch between all locations and view combined data.

For details on setting this up, see Roles and Permissions.

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Common multi-location scenarios

Same brand, multiple cities

Set up each city as a separate location within one network. Share plans so members can use any city. Use location-specific pricing if costs differ between regions.

Different brands under one company

Each brand can be a separate location with its own portal branding and domain. Network-level access lets your management team oversee all brands from one account.

Single building with multiple floors

If floors have different resources and pricing, set each floor as a location. If they share everything, a single location with well-organized resource types may be simpler.

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Best practices

• Keep location settings consistent where possible (operating hours, booking rules) to avoid confusion for members who use multiple spaces.
• Use network-level plans for members who need flexibility, and location-specific plans for members who stay at one space.
• Assign staff to specific locations unless they need cross-location oversight, to keep their Dashboard focused and relevant.
• Review your network structure as you grow — adding a new location to an existing network is straightforward, but planning ahead makes configuration smoother.

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Related pages