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Overview

Finance is where customers are billed and payments are recorded. It covers the contracts that bill customers regularly, the invoices they generate, the revenue forecast of upcoming invoices, and the ledger of every invoice and payment. It’s also where you set up payment gateways to take payments, and the tax rates, financial accounts and chart of accounts used on every invoice. Inventory defines what you sell. Finance is where it’s billed and paid for.

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Sections

Invoices

Create, send and manage invoices, and correct them with credits, refunds and cancellations.

Contracts

Sign customers up to plans and control how they’re billed.

Revenue forecast

The invoices your contracts, products and charges will generate over the coming months.

Ledger

Every invoice, credit note, payment and refund on each customer’s account, and their balance.

Deposits

Take refundable deposits and one-off fees with plans and contracts.

Payment gateways

Take card, direct debit and online payments through Stripe, GoCardless, PayPal and more.

Tax rates

Tax settings, standard, reduced and exempt rates, and personal tax rates.

Financial accounts

Income categories for reporting and accounting integrations.

Chart of accounts

Assign accounts and tax rates to everything you sell.

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How billing works

  1. A customer signs up to a plan, which creates a contract, or buys products, bookings or passes.
  2. Nexudus creates an invoice on the contract’s next invoice date, including anything else the customer has bought since their last invoice. Contacts without a contract are invoiced when they buy something in the Members Portal.
  3. The invoice is paid automatically on its due date through a payment gateway, or you record the payment yourself.
  4. Every invoice and payment is recorded in the customer’s ledger.
  5. If you use an accounting integration, such as Xero or QuickBooks Online, invoices can be transferred to your accounting system.